1. ABOUT US
Inspira Group is a leading business group in Serbia operating in the fields of employment services, automotive industry, real estate, e-commerce and insurance.
Within Inspira Group, the following legal entities may potentially express a need to engage individuals under various forms of work engagement:
| BUSINESS NAME | REGISTERED OFFICE | REGISTRATION NUMBER (APR) |
|---|---|---|
| INFOSTUD 3 DOO | Matije Korvina 17, 4th Floor, 24000 Subotica, Serbia | 20175095 |
| POLOVNI AUTOMOBILI DOO SUBOTICA | Matije Korvina 17, 24000 Subotica, Serbia | 21209171 |
| 4ZIDA.RS NEKRETNINE U POKRETU DOO SUBOTICA | Matije Korvina 17, 24000 Subotica, Serbia | 21158682 |
| DRUŠTVO ZA ZASTUPANJE U OSIGURANJU INZUOS DOO SUBOTICA | Vladimira Nazora 7, 24000 Subotica, Serbia | 21145980 |
| INTERNET PRODAJA GUMA DOO SUBOTICA | Matije Korvina 17, 24000 Subotica, Serbia | 20757922 |
| AUTO PARTS ONLINE DOO SUBOTICA | Belo Vrelo 1, 11030 Belgrade (Čukarica), Serbia | 21549282 |
| KROJAČEVA ŠKOLA DOO SUBOTICA | Matije Korvina 17, 24000 Subotica, Serbia | 20940115 |
| INFOSTUD REŠENJA DOO SUBOTICA | Matije Korvina 17, 4th Floor, 24000 Subotica, Serbia | 21159662 |
More information about Inspira Group is available at: www.inspiragrupa.com
For the purposes of this Notice, “work engagement” shall include entering into employment, freelance engagement, temporary and occasional work, scholarships, internships and similar forms of engagement.
By applying to a published vacancy or otherwise submitting an application for work engagement, you provide us with your data for recruitment and selection purposes, including certain personal data.
Your personal data are processed in the capacity of a Data Controller.
A Data Controller is an entity which alone or jointly with others determines the purposes and means of the processing of personal data.
In each specific case, the Controller shall be the entity that has announced the need for work engagement and is identified as such in the job advertisement.
If you submit your data through the form available on the website www.inspiragrupa.com, each listed company shall act as a separate Controller in relation to its respective recruitment process.
2. PURPOSE OF THE NOTICE ON THE PROCESSING OF PERSONAL DATA
This Notice informs candidates for work engagement about all relevant information concerning the processing of their personal data.
In accordance with the applicable legislation governing the protection of personal data, primarily the Law on Personal Data Protection (hereinafter: “LPDP”), it is important that you carefully read this Notice in order to be informed about:
- the categories of personal data most commonly processed,
- the purposes for which your personal data are processed,
- who has access to your personal data, and
- your rights in relation to such processing.
“Personal Data” means any information relating to an identified or identifiable natural person, directly or indirectly, in particular by reference to an identifier such as a name, identification number, location data, online identifier, or one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that person.
3. LEGAL BASES FOR PROCESSING, PURPOSES OF PROCESSING, CATEGORIES OF DATA AND RETENTION PERIODS
| PURPOSE OF PROCESSING | TYPES OF PERSONAL DATA | LEGAL BASIS | RETENTION PERIOD |
|---|---|---|---|
| Recruitment and selection for employment | Data from the CV, responses to personality tests and data derived therefrom, assessments by HR and managers, notes about the candidate; | Steps taken at the request of the data subject prior to entering into a contract; Consent to longer retention of candidate data; Consent for data obtained through participation in a personality test; |
During the selection process, up to 6 months; with the candidate’s consent, up to 3 years; Data obtained through the candidate’s participation in a personality test and data derived therefrom are retained for up to 1 year; Candidate data submitted by candidates via the appropriate form at www.inspiragrupa.com are retained for up to 1 year; |
| Recruitment and selection for internships, freelance and other work engagements, and scholarships | Data from the CV, responses to personality tests and data derived therefrom, assessments by HR and managers, notes about the candidate, notes from interviews with candidates; | Steps taken at the request of the data subject prior to entering into a contract; Consent to longer retention of candidate data; Consent for data obtained through participation in a personality test; Consent for data obtained through participation in an interview during the selection process; |
During the selection process, up to 6 months; with the candidate’s consent, up to 3 years; Data obtained through the candidate’s participation in a personality test and data derived therefrom are retained for up to 1 year; Candidate data submitted by candidates via the appropriate form at www.inspiragrupa.com are retained for up to 1 year; |
| Selection Process Satisfaction Survey | Candidates’ views and ratings of the process, the employer, and the HR team; | Consent | Up to 1 year |
4. PROCESSORS
A Processor is an entity that processes personal data on behalf of the Controller.
The Controller cooperates with the following Processors:
| PROCESSOR | SERVICE / TYPE OF PROCESSING | TYPES OF PERSONAL DATA | LEGAL BASIS FOR TRANSFER |
|---|---|---|---|
| Microsoft Ireland Operations Limited / Microsoft Corporation | Microsoft ecosystem (Microsoft Teams, Outlook, Power Automate, Office 365, Google Forms) | Data from candidates’ CVs; Data obtained through personality tests and derived data; Data obtained through surveys on candidates’ satisfaction with the selection process; |
EU-U.S. Data Privacy Framework Personal Data Processing Agreement – Data Protection Addendum for Microsoft Products and Services |
| Infostud Rešenja d.o.o. Subotica (affiliated entity) | HR LAB – a platform for comprehensive HR solutions in recruitment and selection, tracking candidate applications, and employer branding; | Data from candidates’ CVs; | Standard Contractual Clauses (Republic of Serbia) |
| Infostud 3 d.o.o. Subotica (affiliated entity) | HR services – recruitment and selection services are centralized for the entire group within this legal entity; | All data collected throughout the entire selection and recruitment process; | Standard Contractual Clauses (Republic of Serbia) |
| Notion Labs, Inc. | Automated note-taking and recording of conversations during candidate interviews; | Data collected during candidate interviews; | Personal Data Processing Agreement – Standard Contractual Clauses (EU), together with a Transfer Impact Assessment; |
| OpenAI OpCo, LLC | Summarizing and structuring notes from candidate interviews; | Data collected during candidate interviews; | Personal Data Processing Agreement – Standard Contractual Clauses (EU), together with a Transfer Impact Assessment; |
Personal data are not shared with third parties for purposes unrelated to recruitment and selection.
The Controller, or the Processor providing recruitment and selection services on behalf of the Controller, may use AI-based tools during the recruitment and selection process (e.g. ranking candidates’ CVs against the requirements of a published job vacancy, recording and summarizing notes from candidate interviews), solely as auxiliary tools, always subject to human oversight, with final decisions regarding candidates made exclusively by human personnel.
5. YOUR RIGHTS IN RELATION TO PERSONAL DATA WE PROCESS
- Transparency
- Right of Access
- Right to Rectification
- Right to Erasure
- Right to Data Portability
- Right to Restriction of Processing
- Right to Object
- Right to Lodge a Complaint with the Commissioner for Information of Public Importance and Personal Data Protection of the Republic of Serbia
- All other rights provided under applicable legislation.
Requests may be submitted to the appointed Data Protection Officer.
We shall respond without undue delay and no later than 30 days from receipt of the request. This period may be extended by up to an additional 60 days in complex cases, in which case you shall be duly informed.
If a request is manifestly unfounded or excessive, we reserve the right to refuse to act on the request or to charge a reasonable administrative fee.
6.DATA PROTECTION OFFICER
You may contact the appointed Data Protection Officer at:
Vukašin Bokić
Matije Korvina 17, 4th Floor, Subotica, Serbia
Phone: +381 24 415-05-76
Email: vukasin.bokic@inspiragrupa.com
Previous Version of the Personal Data Processing Notice for Job Applicants.